I’ve also worked with numerous other organizations that bring me in as a consultant to help them troubleshoot problems and/or get the most from their existing Fishbowl system.
What I’ve seen is that when implementing Fishbowl, a lot of people overlook a simple but crucial step before they go live. What is this error? They fail to ensure that their initial inventory is correctly entered into Fishbowl.
Why is this a problem?
By definition the inventory value equals Quantity times Cost. Both values need to be correct when going live. Some of the common and easily-overlooked errors that we see in the field are:
- Basic data entry errors – Incorrect inventory quantities or costs are accidentally entered into Fishbowl.
- Failure to even think about costs – The inventory quantities are imported into Fishbowl without any of their associated costs at all.
- Failure to reconcile Fishbowl and QuickBooks – Inventory quantities and costs are entered into Fishbowl, but they’re not reconciled to the QuickBooks quantities and costs before the system goes live. Often the Fishbowl implementation is driven by Operations, which tends to be quantity focused (and therefore may pay less attention to the accuracy of the costs).The reconciliation step is meant to catch errors before the system goes live…and before they go on and on for months or years before anyone notices that something is wrong.